Tender Notice - Club Administrator

September 18, 2016



The Cumberland United-Unis Soccer Club (CUSC), a not-for-profit corporation registered in the province of Ontario, is seeking all qualified candidates to apply for the position of club administrator.


Overview and Responsibilities:

Reporting to the Vice President and the Club Head Coach (CHC), this position will provide administrative services supporting all club programs from ages 3 to adult.

Administrative Support for the Development and Competitive teams

  • In coordination with CHC and the Rec coordinator, oversee the administrative running of all development and recreational leagues.
  • Schedule and reschedule team games for the development league
  • Provide general administrative support for those categories (e.g. finding and training convenors, creating teams and schedules, overseeing proper timelines of equipment, trophies, etc). 
  • In Coordination with CHC and VP, submit all facility applications on behalf of CUSC for programs across the entire year.
    • Coordinate reschedules and adjustments as required during the year (maximum 24 hour turn-around during peak season from May-August).
  • Constant Contact – creating and sending out newsletters and surveys under the direction of the CHC and BOD.

Database Administration for the Development and Competitive teams

  • Provide data input updates, and verification for the following systems:
    • Power-up Sports: internal registration system
    • OSA AlMS:  inputting all competitive teams into the governing body’s database
    • League GM database:  referee assignment software
    • ERSL, EODL, EODSA and OCSL: manage databases as needed, and act as point of contact for these organizations.
  • Liaise with the CHC, coaches and team managers to obtain required information including certifications, player information, police checks, etc.
  • Provide reference check-services on all competitive staff as required.
  • Supervise and train part-time and contract staff during peak periods of data input.


Web Admin Duties:

  • Provide web administrator duties as required. Includes:
    • Updating all relevant webpages as required by the CHC and BOD
    • Producing material for the website when requested.

General Office Duties:

  • Manage and maintain the Club office. 
  • Staff the office as per the hours set out at by the Board (typically evenings and weekend mornings)
  • Provide courteous and timely assistance to all clients. This includes answering the phone, responding to in-person requests and triaging emails. 
  • Provide administrative support to the VP and CHC as required, e.g. Reports, booking facilities, collect funds, etc.


Candidate Qualifications

  • Related University or college degree preferred.
  • Demonstrated administrative and organizational abilities.
  • Friendly, patient, and customer oriented demeanor required.  The candidate will often be the first point of contact for customers, and must represent the club in an outstanding manner.
  • Competent and comfortable with basic computer software, including Microsoft office, etc.
    • Experience with relevant software and systems a bonus:  Power-Up Sports, OSA Aims, League GM, OSA databases, and Demosphere web-designer.
    • Able to learn new software quickly.
  • Has access to a fully insured vehicle and has a valid driver’s license for the duration of the contract.


  • This will be a full-time position at the club with seasonal highs and lows in required hours.
  • Remuneration will be commensurate to experience and qualifications of the selected candidate.


Applications should be sent to vicepresident@cumberlandsoccer.com no later than September 30, 2016. 

Only successful candidates will be contacted for interviews.